Travel & Accommodation Arrangements

Park Central Hotel – www.parkcentralny.com
870 Seventh Av (at 56th) New York NY 10019

Continental Airlines – www.continental.com
Most members are booking as follows:
Halifax – New York -
Continental Flight 2893W – Halifax to Newark/NY Liberty New Jersey – Jan 15 12:20pm

New York – Halifax -
Continental Flight 2700W – Liberty New Jersy – Halifax – Jan 19 12:00pm

Aircraft is not large so reserve early. American Airlines also operates direct flights.

Air Canada – www.aircanada.com

NYCVP – NY City Vacation Packages – for a package that includes hotel, air, transfers to and from the airport, sightseeing, theatre and more. It’s priced in USD$. They can customize whatever you want.
www.nycvp.com

Make sure you’re covered in the event of unexpected things that happen:

Do you have or need medical, baggage, trip cancellation and or interruption insurance?
Check work group policies and credit cards to see if you have coverage and what coverage you have.

Don’t’ forget - Comfortable Walking Shoes!
Comfortable Performance Shoes too (see notes on apparel).

Passports! Enough said.

From DCINY “here are a few important notes and details to assist in the planning of your trip:                  - - If you are still in need of lodging, please let us know. We would be pleased to make a direct and virtual   introduction for you to our friends at local hotels who have been offering the lowest rates to DCINY participants. Please note that if you are a tax exempt organization and book your hotel directly, you are also able to bypass NY State as well as hotel and occupancy taxes, resulting in a 22% savings. Let us know if you need further details.

Rehearsal Notes

At the request of Maestro Jonathan Griffith please memorize the following sections:

Jenkins’s The Armed Man: A Mass for Peace
- In Movement 7, “Charge” ~ From rehearsal letter “H” (measure 132) to the end of the movement.
- In Movement 13, “Better is Peace” ~ From rehearsal letter “K” (measures 143) to the end of movement.

- Please sing all dynamics and tempi as written. We will be singing Liturgical Latin (Italianate Latin) for all Latin movements.

Distinguished Concerts International New York
"The Art of Performance - The Power of Education"

Johanna B. Kodlick,
Director of Artistic Operations
Tel: 212.707.8566 ext. 305
Fax: 646.736.0437
Toll Free: 877.MYDCINY (693.2469)
Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Website: www.DCINY.org

250 West 57th St.
Suite 1610 (PLEASE NOTE OUR NEW SUITE NUMBER AS OF 9.14.09)
New York, NY 10107

Overall Performance Notes & General Info

IN NY - SECURITY:
ALL rehearsals, including the Dress Rehearsal, are closed to the public. ONLY those who possess DCINY issued badges will be admitted to the rehearsal site(s) and to the dress rehearsal site.

Security Lists
The security list is a complete and thorough personnel list, containing legal names (given and surname) as they would appear on a government issued document. (The official security list will be made from the roster (or “vitals) list that you submi to DCINY.)

Performers
All performers will be issued a badge that must be on your person at all times, even during the performance itself on stage.**ADMITTANCE TO DCINY EVENTS AND REHEARSALS WILL BE DENIED UNLESS BADGE IS PRESENTED.**

All rehearsal sites and performance venues have specific security requirements; therefore, the DCINY badge will act as official identification in order to make things run smoothly.

VIP Patrons
VIP Patrons will be issued a badge that will grant access to the rehearsal site(s), the dress rehearsal site, and to the post concert reception.

All VIP Patrons will be issued a badge that must be on your person at all times.

**ADMITTANCE TO DCINY EVENTS AND REHEARSALS WILL BE DENIED UNLESS BADGE IS PRESENTED.**

CONCERT INFORMATION:

Performance photography and recording
No photographing, videotaping, or sound recording of any rehearsal and/or performance or the possession of any device for such use is allowed inside the venues, whether in the hall, dressing rooms or backstage, without the written permission of the Management of the venue. It is prohibited by law. Offenders may be ejected and liable for damages and other lawful remedies.

Dress Rehearsal
- Dress rehearsals are typically held in the performance venue (upon availability) with all participants.
- Punctuality is extremely important.
- The mental effort and concentration of a performance is required.

RECEPTION:
A reception exclusively for performers and VIP Patrons will occur after the performance. This is a private event for DCINY

Registered Performers and VIP Patrons, no other persons are permitted. The name and location of the reception is given on the schedule provided by DCINY.

VIP PATRONS: (VIP Patron packages are to be purchased absolutely no later than 14 days prior to the concert date. Please note that there is limited space availability. Individual concert tickets cannot be upgraded to VIP Patron packages. – See below for individual concert ticket ordering information.

Dress Code
Most venues generally do not have a dress code for audience members. However, we encourage those attending the concert to make a special occasion of the concert experience.

EXTRA INCLUSIONS:

Archival Performance recording
Each participating ensemble of 10 or more registered performers will receive ONE archival performance recording for posterity, which may not be duplicated or sold for any purpose. An archival agreement will need to be signed prior to receiving your recording. The recording will be sent to the group within 4 to 6 weeks after the performance date.

Archival Ensemble Photograph
Each participating ensemble of 10 or more registered performers will receive ONE archival group photo for posterity, which may not be duplicated or sold for any purpose, and a framed poster which announced the performance. The photograph will be sent to thegroup within 4 to 6 weeks after the performance date.

Concert Attire & Protocol

Concert attire is the responsibility of each individual singer. Remember that it is the stage appearance of the ensemble that takes precedence over the individual. Also, please note that the heat of stage lighting and the anxiety of public performance amplify odors; therefore, please shower and be sure not to wear perfume, scented deodorant, cologne, or scented hair spray on stage.

- MEN: Black tuxedo/suit with white tuxedo shirt or dress shirt, black bow tie (vest or cummerbund optional). Polished black dress shoes – no gym shoes – with black socks.

- WOMEN: Long, all-black concert attire with a moderate neckline. All sleeve lengths are acceptable, but any thin-cut straps should be covered with a shawl or wrap, jacket or dressy cardigan. Skirt or dress should be floor, ankle, or ballerina/tea length. Side or front slits are inappropriate; however, back slits are permitted. Any pants should be dressy evening wear. Black dress shoes which are comfortable to stand in for a long period of time.

- ACCESSORIES: Please accessorize conservatively and formally. Use soundless jewelry and scentless body products, please.

- MUSIC:

o All performers are required to make use of a black folder (paper, leather, etc.) to hold their score.
o An imprinted name or emblem on the folder is acceptable.
o If the music is memorized, then a folder is not necessary.

While on Stage
- Food and water are NOT allowed on stage at any time.
- Cell phones, purses, jackets, hats, etc. are NOT allowed on stage at any time.

Other portions of the concert

- You may hear the other portions of the concert in your designated holding rooms backstage through the  live broadcast over the house system.
- All performers are encouraged and welcomed to attend the dress rehearsal of the other portion(s).
- The use of cell phones and other disruptive behavior is prohibited while rehearsals are in progress

Schedules

The Music of Karl Jenkins
Monday, January 18, 2010
Avery Fisher Hall
Lincoln Center for the Performing Arts
7:30 PM
Jonathan Griffith, Conductor
www.lincolncenter.org

Performance:
Avery Fisher Hall - Artist Entrance
132 West 65th Street and Columbus Avenue
New York, NY 10023

Rehearsals ***Schedule is tentative and subject to change***

Rehearsal Location
Kaplan Penthouse at Lincoln Center
165 West 65th Street and Amsterdam Ave
Rose Building, 10th Floor
New York, NY, 10023

Saturday January 16
The Armed Man Chorus Call Time 8:45 AM
The Armed Man Chorus w/piano Kaplan Penthouse @ LC 9:00 AM - 12:30 PM

Sunday, January 17, 2010
The Armed Man Chorus Call Time 12:45pm
The Armed Man Chorus w/piano Kaplan Penthouse @ LC 1:00 PM - 5:00 PM

Monday, January 18, 2010
The Armed Man Chorus Call Time TBD
The Armed Man Chorus Dress Rehearsal w/Orchestra Avery Fisher Hall @ LC TBD
The Armed Man Chorus Concert Call Time Avery Fisher Hall @ LC 7:30 PM
***Avery Fisher Hall Performance at 7:30pm
***Post-concert reception immediately following***

Tuesday, January 19, 2010
*****Included in your Performer/VIP Patron Participation * ****
Attend 'DCINY presents The Music of Clausen and Haydn' at
Carnegie Hall's Isaac Stern Auditorium, 8:00 PM

REHEARSALS
Attendance to all rehearsals is mandatory and crucial for all performing ensembles. Highly productive rehearsals aree ssential in order to create a cohesive ensemble and to produce an inspiring musical performance; therefore, each chorus member is expected to be thoroughly prepared musically prior to rehearsals. Please note that not only is attendance important, but so is punctuality. *Group directors (or group’s representative present in New York City), whether performing or not, are expected to be in attendance at all rehearsals accompanying their ensemble.*

Please keep a copy of the most current schedule on hand at all times so you have reference of when you need to be somewhere.

Call times
- Please do not arrive to the location later than the specified call time.
- Call times have been assigned in order to assure that the rehearsal’s downbeat is on schedule.

Locations
- Addresses and websites have been provided on the schedule to assist you in familiarizing yourself with the directions from your respective accommodations to the venue as thoroughly and in advance as feasibly possible.
- It is strongly recommended to map out your travel plans for each rehearsal day corresponding to your accommodation site prior to your arrival to New York City.

***Many thanks to Ken and the NYNY travel committee for all of the above info,. GREAT  job all !!

other things to do in NY........

www.Playbill.com (you can sign up for a newsletter)

and at Macy’s – stop by the Visitor’s Centre for a discount card valid for 1 month and provides an 11% discount.

If you’re planning to stop by or be near Ground Zero, plan to also take in a tour to Statue of Liberty via ferry to Ellis Island – highly recommended!
Also, consider “Top of the Rock” as an alternative to the Empire State Building for astounding views of the city